Published at: 02:11 pm - Sunday November 09 2008
Here’s a blog post I wrote for another blog at HyperPhocal.com
7 Tips for Organizing your Photos
Where is that photo of!?!?!??!!!! I still can’t find it!!!!!! With the advent of digital cameras photographers can take virtually unlimited photos…… but how do you find the right photo just when you need it? Finding a specific image can sometimes be frustrating, especially when you have a lot of photos. Following some of the simple tips on this list will make your images quick and easy to find.
1. The more photos you have on your computer the more important it is to organize them in a way that makes sense to you. If you remember photographs based on the date or subject organize them into folders based on that. For example: I know in July of 2007 I photographed in Utah and therefore I placed my images in a folder labeled “2007-07-25”. If I have a large amount of images taken over multiply days of the same subject, I’ll typically place them in a folder with the date the last images were taken on.
2. Develop a system so you can search by more than one cue - For those who better remember photos based on a subject a simple but descriptive label is important, such as “Utah_Trip_Landscapes”. You can even combine the two methods to create a label like “UtahTrip_2007_July”. The possibilities are endless so remember to find a way that works for you and to stick to it. So if I am looking for a great landscape for my portfolio or a contest I can search landscapes and see all of my best landscape photos, or I can search Utah to see my Utah photos, or I can search by date.
3. Workflow, workflow, workflow - Develop a workflow such as Ron Brinkmann’s from “TWIP” www.twipphoto.com/archives/172. The importance of a workflow is that is assures your images are uploaded and saved the same way every time; making sure your images are there to be found when you need them. There is no perfect workflow that works for everyone but sampling the workflow of many pro photographers will help you figure out what works best for you.
4. Find easy ways to rename it - Something that I notice most photographers fail to due (myself included sometimes) is rename their photos according to the shoot. It’s easy to just pull your images on to the computer, put them in a folder, and never mess with the boring image names. I don’t know about you but _DSC1251 doesn’t say a lot about an image to me; there are several ways to remedy this.
Most cameras allow you to rename a few letters of the image in the camera before taking the shots. So you can use your initials or a form of shorthand about the subject. Examples: My initials are JJH so the image would be named _JJH1251. If I’m taking pictures of the ocean I could use _PAC1251 to designate the Pacific Ocean.
Windows and Mac machines allow batch renaming of images. All you have to do is select all the images and rename; the photos will be named with the new description and a number. You can also rename each image with a separate title that describes it, but that can be tedious if you have numerous images.
5. Software - Use a photo organizing software such as Lightroom, Bridge, Aperture, Picasa, etc. Most of the available software will automatically organize images in a number of ways such as date, type, title, and camera used. They also allow key wording, rating, and color labeling (but we’ll get into that later). I personally use Adobe Lightroom and I’m constantly finding new tips on how to use it at Matt Kloskowski’s blog, www.lightroomkillertips.com.
6. Keywords - A very helpful way to organize images for searching is the use of Keywords. Keywords are short descriptions of the image that allow it to be found later using keyword filters. PCs and Macs allow you to add keywords to most photo files and then later search based on those keywords; photo organizing software such as Lightroom also provide this function. I find keywords are very useful when you have a large library and you’re looking for shots of a similar subject. To help you understand how I select what keywords I choose I’ve provided this example.

Sell photos on photrade | By Shoot2Capture
This is an HDR photo of Zion Valley National Park in Utah during a forest fire. To help simply describe the photo I used keywords such as: Zion, Valley, National Park, Fire, HDR, smoke. If I do a keyword search for images with the words “fire” and “national park”, this image will show up.
7. Rate your photos - Another very useful feature in making your best images easy to find is rating or “staring” your images. Numerous software programs and operating systems will allow you rate an image with “stars” from 1 to 5. This is great when you want to find your best images. I often use star ratings to decide which images I want keep, edit, or delete; a 1 typically ends up in the trash and a 3 or above will be edited.
These definitely aren’t all the ways you can organize your images but it’s a great start. How do you organize your photos? Share your tips in the comments!
- Jason Hatfield